Office Manager

HireRight is the premier global background screening and workforce solutions provider. We bring clarity and confidence to vetting and hiring decisions through integrated, tailored solutions, driving a higher standard of accuracy in everything we do. Combining in-house talent, personalized services, and proprietary technology, we ensure the best candidate experience possible. PBSA accredited and based in Nashville, TN, we offer expertise from our regional centers across 200 countries and territories in The Americas, Europe, Asia, and the Middle East. Our commitment to get it right every time, everywhere, makes us the trusted partner of businesses and organizations worldwide.

The Office Manager position is responsible for the overall office administration activities, including the Reception area, Mail, Facilities related purchasing and overseeing the smooth running of the office. This role will also be responsible for providing arrangements for office meetings, meeting and greeting visitors and general administrative support to the local  Leadership

• Supervises and coordinates the overall administrative activities for the site
• Supervises the maintenance of the office areas and equipment, as well as workspace arrangements
• Provides administrative support to company executives to include making travel arrangements and compiling expense reports
• Arranges for the purchase of office supplies, furniture and office equipment in line with company purchasing and facilities policies and budgetary guidelines
• Supervises the maintenance of the office equipment including annual preventative maintenance for equipment such as the air conditioning, UPS, fire safety etc with the Company’s preferred suppliers
• Manages the relationship with cleaning suppliers and ensuring compliance with HireRights security protocols and Health & Safety regulations
• Responsible for workplace assessments (DSE) for new joiners and annual thereafter, in line with UK legislation
• Supports the Director of Facilities with Health & Safety Risk and Fire Assessments annually
• Supports the ESG Team with data compilation requirements for Utility , Recycling & Waste  
• Acts as point of contact for property management and escalation issues as appropriate
• Organises company events for both internal and external guests
• Other duties as may be specified from time to time by your Line Manager
• Other ad-hoc duties as required to support the general operations of the business

• At least two years of previous experience in office management or administration role. Personal Assistant work exposure is also desirable
• Working knowledge of mail processes such as Pitney Bowes, FedEx and UPS
• First Aid and Fire Marshall certifications desirable though training can be provided
• Excellent Microsoft skills including PowerPoint and Excel, ideally Advanced level
• Strong interpersonal skills
• Ability to work in a fast paced environment, multi-tasking and adapting to changing priorities
• Experience in booking business travel
• Reception management or previous Reception/Front of House experience

Please submit resume/CV in English.

All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search.

HireRight does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of HireRight and HireRight will not be obligated to pay a placement fee.