HR Admin Specialist

HireRight is the premier global background screening and workforce solutions provider. We bring clarity and confidence to vetting and hiring decisions through integrated, tailored solutions, driving a higher standard of accuracy in everything we do. Combining in-house talent, personalized services, and proprietary technology, we ensure the best candidate experience possible. PBSA accredited and based in Nashville, Tennessee, we offer expertise from our regional centers across 200 countries and territories in The Americas, Europe, Asia, and the Middle East. Our commitment to get it right every time, everywhere, makes us the trusted partner of businesses and organizations worldwide.

We are seeking an HR Administration Specialist to join our London office. In this role, you will provide essential administrative support to our HR Services team, working closely with Payroll to ensure accurate and timely processing of employee data. You will help maintain HR systems, uphold data integrity, and ensure documentation is managed in line with company standards, UK data protection requirements, and an expanding knowledge of international regulations, including Estonian employment law.

• Accurately input, upload, and audit HR system data within agreed timeframes.
• Proactively monitor and maintain data integrity in the HR system, identifying and correcting inaccuracies.
• Collaborate with Payroll teams to ensure seamless transfer of data for starters, leavers, and employee changes.
• Manage departmental post, including sorting, distributing, and responding to incoming correspondence.
• Process employment verification requests promptly, ensuring all responses are completed within required timeframes.
• Support the onboarding process by preparing new starter packs, creating personnel files (physical and electronic), and completing right-to-work and employment checks.
• Assist with the offboarding process, including processing leaver notifications in payroll, issuing termination letters, and preparing exit interview materials for the HR Partner.
• Maintain accurate employee records in compliance with company policy and legal requirements.
• Participate in learning and applying Estonian employment regulations to support the HR team’s work with international employees.
• Contribute to other HR projects and administrative tasks as needed.

• 1–2 years’ experience in an HR administration or HR support role.
• GCSEs, A-Levels, or equivalent education/work experience.
• Fluent in English, with excellent written and verbal communication skills.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience working with HRIS platforms (e.g., Workday, UKG, SAP, or similar).
• Ability to analyze data and apply logical problem-solving skills.
• Professional, discreet, and able to maintain strict confidentiality.
• Understanding of UK HR processes, payroll cycles, and data protection principles is desirable.
• Interest and willingness to learn about Estonian employment regulations to support cross-border HR operations.

What do we offer

HireRight offers its employees a competitive salary, permanent contract and a comprehensive package of benefits. From day one you will receive a training plan to get you on board quickly.

Additionally, we offer:

• Employee Private Medical Insurance
• Life Assurance
• Pension scheme
• Income Protection cover
• Right to Reward Scheme (Employee Discounts Program)
• Career Path & Opportunities to Grow
• Professional Training
• Flexible Benefits: Critical Illness; Dental Insurance

Please submit resume/CV in English.

All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search.

HireRight does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of HireRight and HireRight will not be obligated to pay a placement fee.